The AI agent for maintenance planners

Sauna reads work orders, equipment history, and PM schedules, drafts weekly maintenance plans, flags overdue PMs, orders spare parts, and assembles reliability reports — sourced from your data and held for approval.

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What it does

What Sauna does for maintenance planners

01
Plan the week
Reads open work orders and the PM schedule from Google Sheets and drafts a balanced weekly plan by craft and priority for your review.
02
Flag overdue PMs
Compares completed PMs against the schedule and drafts a Slack list of preventive tasks past due and the equipment at risk.
03
Stage the parts
Checks spare-parts on-hand in Airtable against the planned work orders and drafts the parts requests needed to keep jobs from stalling.
04
Report reliability
Calculates MTBF and downtime by asset from the work-order history and drafts the monthly reliability summary into Google Slides.

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In context

Ask in chat. It does the work.

Sauna shows up where you already work — the web app, Slack, email, iMessage, and Superhuman. It reads what it needs, does the task, and comes back with the draft for your approval.

app.sauna.ai/sauna

You

@Sauna Build next week's maintenance plan from the open work orders, flag any PMs that are overdue, and tell me which spare parts I need to order to cover the jobs.

Sauna

Reading Google Sheets and Airtable.

Done — here's the draft and what I found. Approve to send.

Try it

Ask in plain words

The literal prompt for this job. Open it in Sauna and it picks up from there.

“Build next week's maintenance plan from the open work orders, flag any PMs that are overdue, and tell me which spare parts I need to order to cover the jobs.”

Example promptRun in Sauna →

Plugs into the tools you already run — and thousands more, or any MCP server.

Google Sheets Airtable Slack Google Slides

Good to know

Questions, answered.

Will it order parts without asking?

No. It checks spare-parts levels and drafts the requests needed for the planned work, but nothing is ordered until you approve. You stay in control of spend.

How does it decide priority?

It uses the priority and PM-due data already in your work-order sheet and balances by craft availability. It shows the logic so you can re-sequence anything before the week starts.